6 Great Tools to Make You Better at Systemisation
Systemisation is a crucial aspect of any successful business or project. It involves organising, streamlining, and automating processes to ensure efficiency and consistency. To become a master of systemisation, you need the right tools in your arsenal. Here are our top six tools that can help you bee the master of your time and become better at systemisation and improve your productivity.
Asana
Asana is a versatile project management and collaboration tool that can be a game-changer for systemisation. It uses a task-based system that allows you to create, organise, and manage tasks, workflows, and processes. Asana is particularly useful for visualising and structuring your systems. You can create projects, set deadlines, assign tasks, and collaborate with team members. Asana's simplicity and flexibility make it an excellent choice for both personal and professional systemisation and it allows you to see the status of any project in real time.
Zapier
Automation is a fundamental component of systemisation, and Zapier is a fantastic tool to help you achieve this. Zapier connects various apps and automates workflows by creating "Zaps." For example, you can set up a Zap to automatically save email attachments to your cloud storage or create tasks in your project management tool whenever an event occurs in another app. With Zapier, you can save time and reduce the risk of human error by automating repetitive tasks, and us systemiser love a good automation!
Airtable
Airtable is a hybrid tool that combines the simplicity of a spreadsheet with the complexity of a relational database. It's highly adaptable, making it ideal for systemisation. You can use it to create custom databases to manage inventory, track projects, or organise customer data effectively creating your own simple CRM. Airtable's user-friendly interface allows you to filter, sort, and group data with ease, enabling you to gain insights and streamline processes efficiently. One of our favourite ways of using Airtable is to plan and track the status if blog posts.
Google Workspace
Formerly known as G Suite, Google Workspace is a comprehensive set of cloud-based tools that includes Gmail, Google Drive, Google Docs, Google Sheets, and more. It's an excellent choice for systemisation, especially for document management, collaboration, and communication. You can create and share documents, spreadsheets, and presentations, making it easy to organise and streamline your work processes while collaborating with team members in real-time. It also provides a great platform option for storage of SOPs and workflows.
Google Analytics
Google Analytics is an essential tool for monitoring and analysing website and app performance. It's a crucial part of systemisation, especially when it comes to understanding user behavior, tracking key performance metrics, and optimising digital systems. By analysing the data provided by Google Analytics, you can make informed decisions and implement changes to improve the efficiency and effectiveness of your online processes.
MindMeister
MindMeister is a powerful mind mapping and brainstorming tool that can help you visualise, organise, and systemise your ideas and processes. It's especially valuable when planning and structuring complex projects, workflows, and strategies or even planning out what you need to systemise. With MindMeister, you can create interactive mind maps, collaborate with your team, and gain a clearer understanding of your systems.
Systemisation is the key to efficiency and consistency in any business or project. These six tools - Asana, Zapier, Airtable, Google Workspace, Google Analytics, and MindMeister - can help you become better at systemisation by providing a range of features and functionalities to streamline, automate, and optimise your processes. Monitoring metrics, as exemplified by Google Analytics, is an important aspect of systemisation. By tracking and analysing key performance indicators, you can identify areas for improvement and inform your strategic planning. Experiment with these tools and find the ones that best fit your specific needs and workflow. As you become more proficient in systemisation, you'll find that your productivity and overall success will greatly benefit from these valuable tools.